Project Manager, School Fees Digitisation

Job Description

About this role

PEAS Uganda operates and runs a network of 28 schools in Uganda in different locations across the country. The main funding source for the schools is school fees however the mechanisms to maximise its collection have had challenges ranging from poor accountability of cash at school level, partial instalments payment and distances travelled by parents to make these payments. Working with a consultant to be identified this role will be instrumental providing strategic leadership for managing the design, piloting, implementation, promotion and effective delivery and operationalisation of a school fees payment, collection and accounting module that will allow PEAS schools to maximise fees collection by taking advantage of the opportunity that advancement in technology provides.

Key Responsibilities 

Strategic Leadership of the School Digitisation project 45% 

  • Provide leadership and supervisory function for the project working with and supervising the work of a lead consultant, including driving project to meet schedule and service goals
  • Support the development of a digital payments strategy; pilot and implement the strategy across the PEAS Uganda network
  • Lead the go to market execution design and implementation to register unit of success of the major key performance indicators.
  • Lead and provide overall guidance on collaborations with existing stakeholders (agents, integrators, financial systems designers (QB) and mobile money agents) on management best practices

Operationalising the use of digitised school collection across the PEAS network 45%

  • Collaborate with stakeholders to execute initiatives aimed at accelerating the loyalty to adoption and usage of digitised school fees collection and payments among Guardians and parents, PTA and BOG leadership as well as the school senior leadership across the network.
  • Support PEAS Uganda staff across secretariat, regions and schools in Finance Department and Management in DFS Knowledge and Usage through mentorship, coaching and training.
  • Collaborate with PEAS Finance to develop a method to resolve questions or issues with transactions or accounts. This must be across all related parties:  bank partner, aggregator, mobile network operator, PEAS and parents. 
  • Identify and link PEAS to partnerships aligned to digitisation of system including venturing into other possible products.  Examples include: payroll and vendor payment capability.
  • Sets up project tracking schedule for key benchmarks, milestones and reports and Monitors tracking schedule to ensure timely receipt of inputs
  • Working with the Finance manager schools to support the integration of the school fees digitization module with existing school management systems such as QuickBooks, SchoolTool and other school management practices to embed efficiencies in practises that support performance.
  • Establish key milestones and performance indicators (KPI) (consistent with project goals and commitments made to funding agencies) and lead in monitoring these project indicators and monthly health check of the project to facilitate timely and quality reporting to the Technical teams, PEAS trustees and funding donors, by distributing a progress report monthly.
  • Participate in monthly or/and quarterly progress meetings, including presentation of schedule and KPI reports.
  • Provide any other support as may be required on digitisation of the process

Donor funds management 10% 

  • Liase with the DCD Operations and UK funding team to comply with donor expectations
  • Responsible for attainment of key performance indicators of the grant as committed to by PEAS Uganda

Person Specification


  • Post graduate degree in Economics, Finance, Banking, Development, Social Sciences, Education or related fields or equivalent experience

Work Experience

  • Experience in user centric product design for financial services
  • Experience in working with the implementation of branchless banking and mobile money agent solutions;
  • Experience with mobile digital financial services operators or mobile money;
  • Previous experience in designing strategies for branchless banking and mobile financial services providers;
  • Familiarity with the concepts of financial inclusion, a broad knowledge of related disciplines, as well as an in-depth knowledge of relevant organizational policies and procedures;
  • Adequate understanding of legal and regulatory issues related to branchless and mobile financial services, such as know your customer and bank agency rules;
  • Experience working with the mass market, including rural or low-income communities, preferably related to financial services;
  • Experience managing or conducting research, particularly related to product development or client demand;
  • Familiarity in best practices in training mobile money agents and successful integrations of
  • Previous work in Uganda or similar environment a plus;
  • Fluent in English. Fluency in one local language a plus.


  • Advance Excel/ Spreadsheet skill e.g. Pivot table, Vlookup, Marco
  • Experience in implement the new account software and integration with several modules
  • Good Knowledge in QuickBooks

Behavioural Competencies

  • Demonstrated excellent written and oral communication skills in English (a technical writing sample may be requested);
  • Strong ability to communicate, work well with others and function effectively in local/international/multicultural environment;
  • Excellent networking with a demonstrated ability to build and maintain professional relationships;
  • High level planning, organizational and time management skills, including flexibility, attention to detail and the ability to work under pressure to achieve results;
  • Well-developed interpersonal skills, including the ability to liaise effectively at senior levels, including telecom providers, integrators, banks e.t.c;
  • Analytical and problem-solving skills of a high order, including the ability to formulate recommendations and advice
  • Highly conscientious and self-motivated with a flexible approach to demands of the role;

Application Process

Please submit a cover letter (paying particular attention to the person specification) and curriculum vitae to email:

Include all portions of your application in one attached document as a PDF document, and use the Job Title as the subject of your email or alternatively to apply by post, please submit your application to;

The Human Resource Manager.

PEAS Uganda

PO. Box 23308, Kampala

Plot 2881, Block 216, Ntinda Kisaasi, Mumbejja Road, opposite Ndere Centre.

Only complete applications shall be reviewed and only qualified candidates will be shortlisted and contacted.

PEAS is an equal opportunity employer that does not discriminate in its recruitment practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool. PEAS has a strict Child Protection Policy and all staff are expected to abide by it.

Closing date for applications: Monday 24th July, 2017 at 5.00pm EAT.

Application screening will happen as applications are received to the date of closure potential candidates might be called on before the closing date